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Publication Data Collection

Publication Data Collection - What and Why?

Each year, the Ministry of Education and Culture collects data on the publishing activities of the university staff. The data is reported as part of the UAS data collection process to the Ministry. The number of staff publications is part of the UAS's performance, so it is important that all professional and scientific publications made by staff are reported. Artistic activities, for example theatre or musical performances, are also part of data collection, as are invention and patent declarations and the development of various software and computer solutions.

Everyone must take care of reporting their own publications to the publication data collection. Information disclosure is done by means of a form where the required information is entered. In the case of a written publication, it must also be submitted to the Centria Library for data storage and verification.

Justus, a publishing data storage service, is used, where the publication author enters the document's data directly into the system. Accepted publication information can be seen later in the publication information service Juuli.

What is publication?

Publication data collection follows criteria for publication types as defined by the Ministry of Education and Culture. Publication is a general term used for different types of professional or scientific activity outputs. It therefore does not only refer to written articles or books.

For example, the publication may be:

  • article in a journal or conference paper
  • book
  • music show
  • theatrical performance
  • patent
  • invention notice
  • audiovisual material
  • ICT program or software

The publication must meet the following criteria:

  1. Publication should be publicly available to anyone.
  2. The publication channel must have an editorial board independent of the author or a publisher who decides on the publications that are published on the publication channel.
  3. The publication has not previously been published in data collection in a reportable format.
  4. The author of the publication has a connection to the UAS.
  5. The publication is based on research or expert work done by the author at the UAS.

Publication types

Definitions of publications

Reporting the publication step-by-step

1. Report your activities when you have:

A) written an article or other publication alone or in conjunction with others,
B) been involved in artistic activities (musical performance, play),

C) produced the IT software or

D) made an invention notice or patent.

2. Report the publication or activity you have made to the Justus portal or via email:

Written publications
Artistic activities

ICT programmes: julkaisutiedonkeruu@centria.fi
Patents and invention notices: julkaisutiedonkeruu@centria.fi

3. Deliver the original publication or copy of it to the library.

This only applies to written publications. In the case of an online publication, report its permanent web address. In the case of a book, submit the book for data verification and storage to the Centria Library with the following information:

Centria-kirjasto Kokkola
Talonpojankatu 2,
67100 Kokkola