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Publisher's Guide

Publication Data Collection - What and Why?

The Ministry of Education and Culture collects annual data on the publishing activities of higher education staff. The data is reported to the Ministry as part of the data collection process for universities of applied sciences. The number of publications by staff is part of the performance of the UAS, so it is important that all professional and scientific publications by staff are reported. Artistic activities, such as theatre or music performances, are also part of the data collection, as are invention and patent applications and the development of various software and IT solutions.

It is the responsibility of each individual to ensure that publications in which he or she has been involved in one way or another are reported in the publications data collection. This is done by filling in a form with the required information. In the case of written publications, they must also be submitted to the Centria Library for data storage and verification.

Justus, the publication data storage service, is used, where the author enters the publication data directly into the system. The accepted publication data will be available later on the website.

What is publication?

Publication data collection follows criteria for publication types as defined by the Ministry of Education and Culture. Publication is a general term used for different types of professional or scientific activity outputs. It therefore does not only refer to written articles or books.

For example, the publication may be:

  • article in a journal or conference paper
  • book
  • music show
  • theatrical performance
  • patent
  • invention notice
  • audiovisual material
  • ICT program or software

The publication must meet the following criteria:

  1. Publication should be publicly available to anyone.
  2. The publication channel must have an editorial board independent of the author or a publisher who decides on the publications that are published on the publication channel.
  3. The publication has not previously been published in data collection in a reportable format.
  4. The author of the publication has a connection to the UAS.
  5. The publication is based on research or expert work done by the author at the UAS.

Publication types

Definitions of publications

Reporting the publication step-by-step

1. Report your activities when you have:

A) written an article or other publication alone or in conjunction with others,
B) been involved in artistic activities (musical performance, play),

C) produced the IT software or

D) made an invention notice or patent.

2. Report the publication or activity you have made to the Justus portal or via email:

Written publications
Artistic activities

ICT programmes:
Patents and invention notices:

3. Deliver the original publication or copy of it to the library.

This only applies to written publications. In the case of an online publication, report its permanent web address. In the case of a book, submit the book for data verification and storage to the Centria Library with the following information:

Centria-kirjasto Kokkola
Talonpojankatu 2,
67100 Kokkola