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Wihi instructions

3 Wihi functions

Each thesis phase has its own workspace containing the communication tools. After successfully completing one phase, you can proceed to the next phase. The tasks given by the students for themselves, details of the thesis, stakeholders’ statements and the details of thesis supervision are shown on the right. 

A screenshot of thesis phases and tasks in Wihi.

The student and the advisor can send messages and files in each workspace If necessary, you can also enable the sending of confidential files. The final phase of the thesis project also includes a plagiarism check.

 

A screenshot from Wihi, where file transfer is the topic.

Files:

The student and the advisor can send files
and messages in each phase of the workspace. 
They are saved in the workspace for the phase
in question so that all messages are stored in one place.

The recipient is automatically notified by email
of the files and messages added to the workspace.

You can enable the sending of confidential files as a separate function. 

 

A screenshot from tasks in Wihi.

Tasks:

Students can give themselves tasks.
Tasks can be created, edited and deleted.

Tasks may include, for example:

  • applying for a research permit
  • familiarisation with the knowledge base
  • making interviews
  • conducting a survey
  • analysis of the data
  • writing an introduction

 

A screenshot of thesis information in Wihi.

Details > Details of the thesis:

The details of the thesis are taken from the
topic proposal prepared by the student.

The student can edit thesis details (such as its
name) as the work progresses.
A screenshot from Stakeholder´s statements in Wihi.

Details > Stakeholder´s statements:

Stakeholders’ statements contain the
feedback that the student receives from
parties other than the advisor (abstract and
language checks, feedback from the customer,
etc.).

Statements can only be submitted if the
student has sent the thesis to the person in
question for comments and the person in
question has sent feedback to the student. 

The student will have an automatic email
notification of this feedback.

 

A screenshot from Wihi, where the name of the advisors are shown.

Details > Supervision and Guidance:

The thesis supervision details contain the
details of the thesis advisor. In addition to the
principal advisor, the thesis may also have an
assistant advisor. One of them acts as the
principal evaluator of your thesis.

The thesis examiner is responsible for
guidance and evaluation of language‐related
matters. The thesis examiner becomes
involved in the process by the start of phase
two but he/she usually joins the process at an
early stage.
Sending a message
 

A screenshot from sending messages in Wihi.

 

You can send a message to your advisor by clicking Send comment.

Write the message in the text box and click Save.

The advisor will receive an automatic email notification of this.

You will receive automatic email notifications of the messages sent by the advisor.

You will receive automatic email notifications when:

  • You are invited to a thesis project
  • The coordinator comments on the topic proposal
  • The coordinator approves the topic proposal and an advisor has been set for your thesis
  • A new student has been added to your thesis project
  • The advisor has added a message to your thesis project
  • The advisor has added a file to your thesis project
  • External comments (You have received feedback)
  • The deadline set for the thesis phase you have set is approaching

Automatic messages come from noreply Wihi Postittaja <wihi@postittaja.fi>.

Sending a file
 
A screenshot from sending files in Wihi.

You can upload files and send them to the advisor
for comments.

Click Upload file.

Choose and submit the file(s). The advisor is automatically notified of the files that you have sent.
   

Always attach a message to the files describing the content of the files and the state of your thesis project.

Correspondingly, the advisor can send you a file describing his/her observations. You will receive an automatic notification of this to your email.

Sending a confidential file
 

If you process confidential information (such as sensitive business data) as part of your thesis project, you can ask your advisor to enable a confidential area for returning documents. Your advisor can tell you whether such an area is needed.

Confidential documents can only be viewed by your advisor, other student members of the thesis project and the second examiner (=language checker).

There is a separate area for confidential files, and the files are downloaded in the manner described above. Make sure that you add the files containing confidential material to the right area.

 

A screenshot from sending confidential files in Wihi.
 

Setting tasks
 

You can add tasks for yourself in each phase. The tasks are recommended because they help you to set interim targets for your work.

 

A screenshot from creating a task in Wihi. Click Create task (You can find the tasks at the right side of the page).
A screenshot from naming a task in Wihi.

Write the name, description and planned schedule of the 
task in the text box that opens and click Submit. The task will be saved to your task list.
A screenshot from esiting a task in Wihi.

You can edit tasks that you have saved (name, description
and schedule) or delete a task altogether.

You can also update the details of the task progress
(not started, in progress, completed).

 

Examples of tasks that may be useful to you are listed below. You can add tasks as you make progress and depending on the phases that you can expect.

 

Examples of different tasks in Wihi.

Requesting external comments
 

You can use this function whenever you want to send your thesis for comments to somebody else than the advisor:

  • sending a text section required in phase 2/3 to the language checker (second examiner) to receive feedback and further instructions. The text guidance is accompanied by a course called THESIS in itslearning platform, which is available to all.
  • sending the thesis to a language check in the thesis finalisation phase in accordance with the advisor’s instructions (the second examiner will check the language of your thesis)
  • sending the abstract to a language teacher for a check in the thesis finalisation phase in accordance with the advisor’s instructions
  • sending the thesis to the customer’s contact person for comments

 

A screenshot from adding a file for external comments. First add the file or select any of the files
already entered in Wihi.
The button Send for external comments
will appear.
A screenshot from sending a file for external comments.

Enter the message heading and the email address
of the message and the recipient in the text box.

Click Send.

The recipient will receive an automatic message
containing a link to the material you have sent. The link will remain valid for 28 days.

Remember to check Wihi for statements. You will be automatically notified of them by email.

Sending the thesis for plagiarism check (phase 3/3 of the thesis)
 

In this phase, your thesis is checked for plagiarism. Download the file in PDF format and send it in Wihi for checking in the Turnitin plagiarism check program. Plagiarism check is described in more detail in chapter  Phase 3/3 of the thesis.

Uploading a file for plagiarism check.


The advisor will be automatically notified of the results of the check.