Wihi instructions

Go to the top of Wihi to move between thesis projects that are at different phases.

On the front page, the advisors can view the thesis projects for which they have been set as advisors. On the front page, there is also a compilation of active thesis projects at different phases.

You can go to the guidance view of the student’s thesis project by clicking the name of the thesis project.

The icon in the Activity column changes as the project progresses. The icon changes when the student has accumulated events for the project (such as dates, tasks, messages and saved files).

The workspaces of each phase of the thesis project can be seen to the left of the thesis guidance view. The workspaces contain the communication tools. The advisor approves each phase, which opens the workspace for the next phase and the tools for it. The details of the student(s), thesis project (details saved in the topic proposal phase), details of the advisors, details of the customers, event log and stakeholders’ statements can be seen on the right. The buttons Approve phase, and Enable confidential area can be found at the top of the view.

Comments and sending comments
 

You can read the messages sent by the student.

To send thesis‐related messages to the student, click

1. Create comment.
2. Write your message in the text field and
3. click Save.

Files and adding files
 

1. Open the file sent by the student by clicking the file name.

2. If you want to add your comments directly to the Word document sent by the student, download the document to your computer, make the required entries in the document and save the document to your computer.

3. Return the file to the student.

a. Click Add file in the Files section of the phase. Add file modal opens.
b. Click Add file or drag a file into the modal.
c. If you want to change the filename, select the pencil icon, write the new name and select Enter. Click Cancel to cancel the uploading of the file.
d. Click Send to save the file.

4. Select the Send function if you want to send thesis‐related messages to the student.

Confidential area
 

If the thesis contains confidential information, you can enable a confidential area for the work.

DOCUMENT PUBLICITY Under the Constitution of Finland (1999) and the Act on the Openness of Government Activities (1999), a thesis becomes a public document as soon as the completed document is accepted by a public authority (the thesis advisor). For this reason, a thesis cannot contain confidential, secret or sensitive information. The Ministry of Education and Culture has issued guidelines on the matter for higher education institutions in its letter Opinnäytetöiden julkisuus (‘Publicity of theses’) 28.1.2004 Dnro 3/500/2004. According to the ministry’s guidelines, the confidential information can be included in an appendix, which is not evaluated and must be omitted from the final version. A reference to the omitted appendix must be made in the abstract so that the reader knows that such a document has existed during the thesis process.

All theses are public documents and the published versions may not contain confidential information. Wihi’s confidential area can be enabled if it has been agreed with the customer that confidential information is used in the interim versions of the work.

• A confidential area covers the whole project.
• Each phase has separate appendices, and only the student can upload the confidential sections.
• Confidential appendices can be viewed by the student, advisors and evaluators.
  • The evaluator can view all files (including the confidential ones) after phase 2/3 has been approved by the advisor.
• Confidential files cannot be relayed for external comments.
• Click Activate confidential area to enable the confidential area.

• Click Deactivate confidential area to disable the confidential area. If you disable the confidential area, files that have already been uploaded remain hidden, but new confidential files cannot be added.

Tasks
 

If other tasks are carried out as part of the thesis project, the student must prepare them and determine schedules for them.

• The student must set phases for the tasks as follows: Task not started, Task in progress and Task completed.
• The student can return task‐related documents (such as the thesis agreement or a research permit) for checks via Wihi as an attachment in the same manner as thesis‐related reports.
• The advisor can comment on the tasks using the ‘Messages’ function.
• Depending on the thesis or the field of education, the task can concern the following matters:
  • Clarifying the topic proposal (if requested by the advisor)
  • Familiarising oneself with Centria Guide for Thesis and Academic Writing
  • If necessary, as separate tasks: Thesis agreement, document management plan, document disclosure plan, research permit, or extract from the personal data file
  • Studying literature, collecting material, preparing a questionnaire, etc.
  • Participating in text guidance
  • Sending the thesis for language check
  • Sending the abstract to an English teacher
  • Language of the maturity test (the student should check with the advisor in which language the maturity test must be taken and add this to the task list)
  • Scheduling the maturity test (should the student take the maturity test on a retake day, on the day determined by the advisor, on campus/online, etc.)
  • Start and end seminar (depending on the degree programme)
  • Acting as opponent
  • Preparing the media release (Master’s degree)
  • Self‐evaluation
  • etc.

Adding an activity note
 

The advisor can add activity notes to the thesis project. The activity notes can be viewed by the coordinators, advisors and evaluators but not by the students.

1. Click Create activity note in the Activity notes section of the phase. Activity note modal opens.
2. Select the type of activity from the dropdown menu and write a comment if needed.
3. Click Add activity note.

When the student is carrying out a task, such activity notes as Task created and Task started are automatically created as the work progresses.